(USA) Assistant, Administrative Support

Position Summary...

Join Walmart/VIZIO and take your career to the next level!

VIZIO is seeking an Administrative Assistant/Office Manager to join their Seattle team! The successful Office Manager will have strong communication and people skills while also delivering high attention to detail and organization. The Office Manager will be closely integrated with the business and oversee several critical functions pertaining to the Seattle office with impact on the overall business.

What you'll do...

We are looking for a proactive and organized Office Manager to oversee day-to-day operations and ensure a smooth, efficient, and welcoming office environment. In this role, you will serve as the primary point of contact for all matters related to office maintenance, mailing, shipping, equipment, supplies, bills, and errands. You will also work closely with HR to uphold company policies and support a positive workplace culture.

A key part of your responsibilities will include facilitating the onboarding process in partnership with IT and HR, helping new hires have a seamless start. You will manage relationships with vendors, service providers, and the landlord, ensuring smooth operations related to parking, utilities, internet, and other facility needs. Additionally, you will coordinate the check-in and check-out of visitors, ensuring they have a positive experience while on-site.

You will be responsible for planning and executing procurement of equipment, managing office layouts, and maintaining efficient office systems. You will also be tasked with ensuring data security, integrity, and confidentiality, as well as overseeing compliance with office policies and procedures. This includes maintaining inventory levels for office supplies, snacks, and beverages, as well as coordinating travel, conference room bookings, and appointments.

The role also involves reviewing and analyzing special projects, keeping leadership informed, and actively supporting company event planning and execution. As part of ongoing health and safety efforts, you will monitor and manage COVID-19 protocols including PPE, testing, and signage, and help maintain a safe and secure working environment.

Additionally, you will manage vendor and service provider relationships, ensuring timely invoicing and payment, and handling contract and price negotiations. You’ll be responsible for organizing office operations and procedures, controlling correspondence, maintaining filing systems, approving supply requisitions, and assigning clerical tasks appropriately. Regular coordination of meals for the office multiple times a week will also fall under your duties.

What You Will Bring

You bring over five years of proven experience in office management, administration, or as an executive assistant.

You have a strong understanding of office management responsibilities, systems, and procedures, and you're proficient in using MS Office and general computer tools to support daily operations.

Your excellent time management skills allow you to effectively handle multiple tasks and prioritize work in a dynamic environment.

You pay close attention to detail, demonstrate strong problem-solving abilities, and communicate clearly and professionally in both written and verbal forms.

In addition, you have a solid grasp of Human Resources management practices and procedures, making you a reliable partner in maintaining a well-run and compliant office.

At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

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You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable.

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For information about PTO, see https://one.walmart.com/notices.

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Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

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Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

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For information about benefits and eligibility, see One.Walmart.

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The annual salary range for this position is $54,000.00-$96,000.00

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Additional compensation includes annual or quarterly performance bonuses.

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Additional compensation for certain positions may also include:

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- Stock

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Minimum Qualifications...

Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Bachelor’s degree in Business Management, Logistics, Computer Science, or related field OR 2 years’ experience in operations, retail, project management, or related area.

Preferred Qualifications...

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.

Master's degree in Business Administration, Walmart Home Office

Primary Location...

300 Elliott Ave W, Seattle, WA 98119-4136, United States of America