Coordinates, plans, and schedules projects, company, and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes; establishing dates, timelines, and agendas; identifying and coordinating specific technology needs; identifying, organizing, and scheduling pre-travel preparation and business needs; and acting as a coordinator or liaison for visiting associates and guests.
Handles administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs; anticipating and identifying time requirements for pre-meeting work; monitoring and maintaining calendars and the use of meeting rooms or facilities; and utilizing business knowledge to prioritize requests and identify key attendees.
Utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership by following-up with requests to ensure resolution; communicating with senior leadership to gather information and resolve issues; drafting and sending communications on behalf of supervisor; reviewing content and editing documentation; and receiving, reviewing, and prioritizing incoming messages.
Provides financial and business data management for specified area by coordinating with other areas to collect data and information; compiling, forecasting, and reconciling divisional data; identifying and escalating risks and concerns; creating and maintaining reports, reporting tools, and templates; maintaining security and confidentiality of sensitive information; receiving, interpreting, and processing invoices and expense reports against a standard; and reporting time, reviewing for exceptions, and making time adjustments.
Supports leadership and the company by serving as associate contact and resource; obtaining information and offering solutions to filter and prioritize requests for leadership time and attention; mentoring, offering guidance, and delegating to other assistants; resolving internal and external customer requests; developing, maintaining, and working within an internal network to share and escalate information; and conducting technical coordinator activities.
Minimum Qualifications...Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.
Minimum Qualifications: Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.
Preferred Qualifications...Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.