Executive Assistant II

Executive Assistant II

  • Location SUNNYVALE, CA
  • Career Area Administrative and Support Services
  • Job Function Administrative and Support Services
  • Employment Type -
  • Position Type -
  • Requisition 1031729BR

What you'll do at

We are looking for a detail-oriented and proactive rock star to be our Executive Assistant for our Chief Technology Officer. The EA will assist our CTO in organizing his calendars, scheduling meetings, preparing meeting materials, booking travel, supporting the general needs of the CTO.

The ideal candidate will possess the skills to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

. What You Will Get To Do:
• Manage executive calendar, plan and schedule internal and external meetings accordingly while anticipating conflicts and solving scheduling issues. • Maintain executives' workflow, and keep track of schedules, deadlines, and logistics. • Correspond / coordinate with high-profile contacts and company executives. • Arrange domestic and international travel with ability to execute last minute changes; including developing itineraries and agendas, booking transportation, arranging lodging, solving travel issues, and coordinating onsite and offsite accommodations. • Prepare and edit correspondence, reports, and presentations. • Manage multiple tasks and deadlines. • Communicate effectively to internal and external stakeholders. • Maintain confidentiality at all times. • Available and reachable by phone and email after hours.

Who You Are:
• Strong project management skills with a high level of initiative and judgment.

• Excellent problem-solving skills and a flexible demeanor and ability to work in a fast paced, entrepreneurial, and demanding environment. • Strong critical thinking skills, with the ability to make independent decisions quickly. • Highly organized with an attention to detail and an incredible work ethic, including exercising discretion around confidential information. • Strong communication and interpersonal skills, and the ability to work effectively across the organization at all levels. • Always willing to 'roll up the sleeves' and do what it takes to get the job done. • 2+ years of experience as an executive assistant supporting multiple executives. • Strong proficiency with MS Outlook and Office Suite (Word, Excel, PPT).

Minimum Qualifications

• 4-6 years of administrative or relevant work experience with corporate travel experience • Previous experience supporting an executive (VP or above)

Preferred Qualifications

Additional Preferred Qualifications
• Intermediate skills and experience with MS Office applications (Microsoft Suite and Outlook) required • Detail-oriented with the ability to multi-task • Maintain a high degree of detail orientation and confidentiality • Understanding of reporting systems preferred
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About Walmart Labs

Imagine working in an environment where one experiment can catapult an entire industry toward a smarter future. That’s what we do at Walmart Labs. We’re a team of 4,000+ software engineers, data scientists, designers and product managers within Walmart, the world’s largest retailer, delivering innovations that improve how our customers shop and our enterprise operates.

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All the benefits you need for you and your family

  • 100% coverage for in network preventative care
  • Retirement Plan
  • Vision Plans
  • Dental Plans
  • Exclusive Discounts

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